Privacy Policy

01 Information We Collect

Depending on how you interact with VMA, we may collect information such as:

• Name
• Email address
• Telephone number
• Mailing address
• Student or participant information provided in connection with VMA programs
• School, grade level, or other program-related information
• Information submitted through applications, registration forms, surveys, and other forms
• Donation and transaction information
• Information you provide when communicating with VMA
• Information collected automatically when you use our website, such as IP address, browser type, device information, and website usage information

We only request information that is reasonably related to the purpose for which it is being collected.

02 How We Use Personal Information

We may use personal information to:

• Respond to questions and requests
• Provide information about VMA programs, membership, events, and opportunities
• Process applications, registrations, donations, and other transactions
• Communicate with students, parents, educators, donors, volunteers, and other members of our community
• Administer and improve our programs and services
• Maintain appropriate records
• Send requested communications and updates
• Operate, maintain, and improve our website and online services
• Comply with applicable legal and regulatory requirements
• Protect the security and integrity of our organization, systems, and users

03 Information Submitted Through Advertisements and Lead Forms

If you submit your information through a VMA advertisement, including a Facebook or Instagram lead form, we may use the information you provide to respond to your inquiry, provide information about the VMA Junior Program or other VMA opportunities, and follow up regarding your stated interests.

For example, if you request information about the VMA Junior Program, we may contact you by email or telephone using the information you provide.

04 How We Share Information

VMA does not sell personal information.

We may share personal information when reasonably necessary to operate our organization, provide requested services, administer programs, process transactions, communicate with you, or comply with legal obligations.

For example, we may use third-party service providers for website hosting, online forms, email, payments, event registration, advertising, data storage, communications, and other administrative functions. These providers may process information on our behalf in accordance with their own privacy policies and applicable requirements.

We may also disclose information when required by law, legal process, or governmental request, or when necessary to protect the rights, safety, property, or security of VMA or others.

05 Data Security

We take reasonable administrative, technical, and organizational measures designed to protect personal information from unauthorized access, disclosure, alteration, or destruction.

However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.

06 Children and Student Information

VMA provides programs for students, including students under the age of 18. We recognize the importance of protecting information relating to minors.

When VMA collects information relating to a student through a parent, guardian, educator, school, or authorized program representative, we use that information for legitimate program, administrative, educational, service, and communication purposes.

Parents and guardians may contact VMA with questions about information submitted concerning their child.

07 Third-Party Services and Links

Our website, forms, advertisements, and communications may contain links to or integrate with third-party services. These services may have their own privacy policies and terms.

VMA is not responsible for the privacy practices of third-party websites or services that we do not control.

08 Your Choices

You may contact VMA to:

• Ask what personal information we have received from you
• Request correction of inaccurate information
• Ask questions about how your information is used
• Request that we stop sending certain communications
• Ask about the handling of information you or your child have submitted to VMA

Some information may need to be retained when required for legal, accounting, administrative, program, or recordkeeping purposes.

09 Marketing Communications

If you receive communications from VMA that you no longer wish to receive, you may request to be removed from those communications or use an available unsubscribe option.

Please note that you may still receive transactional or administrative communications relating to programs, applications, donations, registrations, or other interactions with VMA.

10 Changes to This Privacy Policy

VMA may update this Privacy Policy from time to time to reflect changes in our practices, programs, technology, or legal requirements.

When we make changes, we will update the effective date shown at the beginning of this policy. We encourage you to review this page periodically.